Important Details

Flights
You will receive a separate email from AmTrav to book your flights to the NSM.  Please be sure to use the link in the email to book travel.  This link will ensure that we have captured your flight itinerary and can properly re-classify the air travel cost to a central budget.  Please expense as you typically would for business travel under your home cost center.  The deadline to book your flight is January 22, 2026.

Packing
Please be sure to leave some space in your luggage for a giveaway.

Pre/Post Stays
The conference rate will apply 3 days pre and post NSM based on availability ($279/night plus taxes and $25 nightly resort fee).  Friends and family are not allowed to stay with your during the NSM dates, only before or after the meeting.

Expenses
Your room costs for the NSM dates will be routed to the master account.  A credit card will be required for incidentals.  All incidentals will be expensed and hit your own cost center.

Airport Arrivals and Departures
Transportation will be on your own upon arrival, this cost you will expense as you normally would when traveling. Transportation will be provided for departure in buses to Tucson airport between dedicated hours, if you decide not to take the provided transportation, you will need to expense your transportation and the cost will hit your cost center.   The return airport transfer schedule will be sent out 3 weeks before the NSM.